In What Am I Doing? I talked about the importance of creating a to-do list. You’ll save amazing amounts of time each day if you just do a quick brain dump of all the tasks you need to get done the next day. On top of that, one of the most valuable things (if you’re like me) is a checklist. Yep, I know, it sounds like I’m giving you more work to do. The truth is, I’m saving you a lot of heartache.
How’s that? Well, a checklist is more than just a checklist. It’s a list of goals. Let me give you an example: When I first started working at Dave Ramsey‘s office as the VP of Live Events, I was handed a legal size sheet of paper from my EVP explaining how we do events here. Now, I just came off of doing multi-day youth events where I realized just how not detailed I was. When I looked at that sheet, I knew right away I was going to fail if I didn’t turn that into a series of goals I could hit no matter what was going on at the time.
I turned that one sheet into 34 pages of things I needed to get done to pull off a successful event. Then I hired incredible coordinators who took it even further and turned it into a 60 page checklist. Side note: The checklist for EntreLeadership Master Series is 100 pages long. With everything spelled out in a fantastic Excel spreadsheet, we are able to produce outrageous events without missing a thing.
Our checklist became a list of goals that if hit, will produce exactly what we intended, leaving only the unexpected, which, without a checklist, becomes a crisis because we would be dealing with the items we missed as well as the unexpected. And with my personality style, I would miss a ton of stuff if I tried to just go from memory. With the list, the unexpected is only an inconvenience.
So, as you have projects you need to complete, write down all of the goals you need to hit for them to be successful. It doesn’t matter how short or long it is, just as long as it is thought through. And for the highly detailed folks on your team, make sure they understand there is a chance they will always be adding to this list. Your projects may morph over time, so you’ll learn new things. And detailed folks like things to be finalized.